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Ordering Tax-Free Alcohol

What needs to be done first?

The procedures below apply to campus departments wishing to purchase tax-free ethyl alcohol. UCD Medical Center alcohol ordering procedures are covered in UCDMC Pharmacy Procedure Manual Section 805.05. If you require alcohol at a remote (non-Davis) location, contact Materiel Management customer service support at (530) 752-0370.

Before a department purchases, uses, and stores tax free alcohol, they must have a designated department alcohol custodian on file. To obtain authorization to purchase and use tax-free ethyl alcohol, the department chair should submit a written request to the Central Storehouse stating the monthly requirement and the intended use, designating a department custodian(s), and including a sample signature of the designated custodian(s).

The Central Storehouse will notify the department in writing of its authorization to purchase ethyl alcohol.

To add or delete designated custodians, the department should contact Materiel Management at (530) 754-1361 to request a copy of the Tax Free Alcohol Custodians form. This form also requires the signature approval of the department chair.

The alcohol custodian is responsible for keeping a record of receipts and disbursements on the Alcohol Stock Control Custodian's Inventory Records form.

How do I order tax-free alcohol?

Tax-free alcohol is available in UCD Buy from the Supply Express and Central Storehouse catalogs. Designated department custodians are the only persons authorized to sign the Storehouse receipt for tax-free ethyl alcohol. Designated custodians must pick up their orders, in person, at the Central Storehouse or Supply Express.

Note: As of October 2008, Supply Express and Central Storehouse changed the unit of issue on 100% 200 Proof Tax-Free Ethyl Alcohol to Pint, in order to allow for purchases of smaller amounts by department alcohol custodians. This item, catalog # 43196-115, was previously available in boxes of 24 pint bottles (3 gallons). This item can now be purchased in pint increments.

How do I dispose of empty containers?

Empty alcohol metal containers can be put in the green recycling bins with other aluminum cans. The cans must be empty, uncapped to allow all drops of alcohol to evaporate, and marked “empty.”

Where can I get more information?

More information on ethyl alcohol procedures is available in the Policy and Procedure Manual 350-20. This information should be communicated to others in your department who use ethyl alcohol.

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